Want to add a personal touch to every email you send?
A video email signature helps you stand out in crowded inboxes, build trust instantly, and drive more replies — without recording a new video every time.
✨ Why Use a Video Email Signature?
If you send a lot of external emails — to customers, prospects, partners, candidates, or investors — a video signature can:
Help people get to know you before a meeting
Showcase your personality and communication style
Increase replies (video can increase responses by up to 400%)
Drive bookings with a built-in call-to-action
Even when you’re not sending a full personalized video, your signature keeps working for you.
🎬 Example: What Makes It Powerful?
With a video signature:
People can see and hear you
They feel more comfortable replying
They can click directly to book time with you
It turns a normal email into a warmer introduction.
🛠 How to Create a Video Email Signature
Follow these simple steps:
1️⃣ Record Your Video
Use Sendspark (free plan available) to record:
Webcam video
Screen recording
Webcam + floating bubble
Keep it short: 20–40 seconds.
What to include:
Quick introduction
Who you help
How you can help
A simple next step
2️⃣ Customize Your Video Page
After recording:
Add a clear call-to-action (CTA)
Include your calendar link, LinkedIn, website, or “Send Me a Video” link
Make sure the page reflects your brand
3️⃣ Create Your Video Thumbnail (Headshot with Play Button)
Your email signature will use an image that links to your video.
Recommended steps:
Duplicate our Figma template (password:
sendmorevideos)Upload your headshot
Change the color to your brand color
Export as a PNG
Prefer Photoshop? Use our PSD template instead.
4️⃣ Use the Signature Template
Duplicate the Google Doc template
Replace the placeholder content with:
Your name
Title
Links
Video thumbnail (hyperlinked to your Sendspark video)
5️⃣ Add It to Your Email Client (Example: Gmail)
Go to Settings → See All Settings → Signature
Click Create New
Name your signature
Paste the content from the Google Doc
Set signature defaults
Click Save Changes
Send yourself a test email to make sure formatting looks correct.
💡 Tips for an Awesome Video Signature
✅ Keep it short
20–40 seconds is ideal.
👕 Dress season-neutral
Avoid clothing that makes the video feel outdated in a few months.
🔁 Update occasionally
You can re-record inside Sendspark without changing the link.
🎯 Always include a CTA
Examples:
Book a meeting
Connect on LinkedIn
Visit your website
Send you a video reply
🎉 Let your personality show
This is about being human — not polished or corporate.
🧰 Helpful Tools
Sendspark – to record and host your video
Figma file (password: sendmorevideos) – to create your video headshot
Photoshop file template – if you prefer Photoshop to Figma
Google doc template – to format your video email signature
Brandon – still need help? Shoot us an email with your headshot and primary color, and Brandon has offered to help :)
Need help? Email us your headshot and brand color — we’re happy to assist.
🚀 Final Thoughts
If you create a video email signature once and it improves every email you send by even 1%, the long-term impact is massive.
Set it up once. Let it work for you every day.
Happy recording! 🎥