🔄 Automatically Generate Videos in Sendspark When Someone Books a Meeting in GoHighLevel

Hi there! Dan from Tech Support here 👋

This guide will walk you through how to automatically generate a personalized Sendspark video whenever someone books a meeting in GoHighLevel. We’ll cover every step in detail, from workflow setup to webhook integration and dynamic video creation.

🔧 Step-by-Step: Setting Up the Trigger

1. Create a New Workflow in GoHighLevel

Go to Automations → click on Workflows → then Start from Scratch.
Name your workflow (e.g., May 22nd).
Save it.

2. Create a Calendar and a Form

To capture all necessary data:

Create a Form:

Go to Sites → Forms → Builder.
Click Create New.
Add fields: First Name (mandatory), Email, and optionally others.
Drag in the Website field (used for video background personalization).
Save the form.

Create a Calendar:

Go to Calendars under Settings.
Click Create New.
Select Personal Booking.
Link your previously created form under Forms and Payments.
Save and publish.

🔗 Step 3: Create the Trigger in Workflow

Add a trigger: Customer Booked Appointment.
Select your calendar (e.g., Sunspark 2).
Click Save Trigger.

Now, we tell the system what happens next — i.e., generate a video.

🌐 Step 4: Configure the Webhook to Sendspark

Add a new action → choose Custom Webhook (not standard one).
In the URL field, use the Sendspark API endpoint (found in your Help Center).
- Go to Help Center → search for "API" → use the Add Single Prospect endpoint.
- This works for bulk requests too.

Use Headers:

accept
key
secret

Get these under:

Menu → API Credentials in Sendspark.

Paste them into your webhook setup.

🧠 Step 5: Set Up Dynamic Video in Sendspark

Go to Dynamic Videos in Sendspark.
Click Create New.
Choose GoHighLevel – Meetings as the use case.
Select a sample video.
Choose a template.
Continue to setup.

Find and Use:

Campaign ID → located via the 3-dot menu in the campaign list.
Paste into your webhook payload.
Remove any curly braces {} or unnecessary default data.

🔄 Step 6: Map Correct Variables

Make sure to:

Use firstName and email in payload.
Include the right website URL from the booking form for personalization.
Leave fields like job title or company empty if not in use — required fields must be present to avoid webhook failure.

✅ Final Checks & Testing

Save all settings.
Click Save Action in GoHighLevel.
Publish the workflow.
Test in Incognito Mode:
- Make a booking.
- Check Sendspark for video generation status.
- If needed, refresh enrollment or logs to verify workflow execution.

🎁 Bonus

If you are coming from the video (above), here's the information I promised:

URL:

https://api-gw.sendspark.com/v1/workspaces/{WORKSPACE-ID}/dynamics/{CAMPAIGN-ID}/prospect

Headers:

x-api-secret  xxxxxxxxxxxxxxxx
x-api-key     xxxxxxxxxxxxxxxx
Accept        application/json

Payload:

{
  "processAndAuthorizeCharge": true,
  "prospectDepurationConfig": {
    "forceCreation": false, 
    "payloadDepurationStrategy": "keep-first-valid"
  },
  "prospect": {
      "contactName": "{{contact.name}}",
      "contactEmail": "{{contact.email}}",
      "company": "",
      "jobTitle": "",
      "backgroundUrl": "{{contact.website}}"
  }
}

Note: If you are planning on NOT using one the BackgroundURL fields, do not leave it empty. Please remove it.

Note 2: Do NOT select "{{contact.website_Url}}" ONLY USE "{{contact.website}}"

🎉 That’s It!

Once everything is set up and tested:

Your personalized video will generate automatically.
You'll see the video linked to the booking.

Troubleshooting Tip: If you don’t see a video, check the webhook execution log in GoHighLevel to ensure the flow finished correctly and the payload was accepted.

💬 Need Help?

If anything’s unclear or doesn’t work as expected, reach out — we're happy to assist.
Thanks for following along!

GHL - Auto-Generate Video on Meeting Booking